Admin Specialist - Manama, البحرين - TARTEEB Events & MArketing

TARTEEB Events & MArketing
TARTEEB Events & MArketing
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Manama, البحرين

منذ أسبوع

Fatima Al Khalifa

تم النشر بواسطة:

Fatima Al Khalifa

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Job Summary:
Administrative employees provide support, manage office operations, and assist staff

and clients. They handle administrative tasks, coordinate communication, maintain

supplies, and ensure a clean office. Attention to detail and organizational skills are

important.


Responsibilities:


Administrative Support:

  • Provide general administrative support such as answering phones, handling
  • Schedule appointments, meetings, and conferences, and maintain calendars for
executives or team members.


Phone No:

Fax No:
P

O Box:
60203, Manama

Kingdom of Bahrain

  • Prepare and distribute documents, reports, and presentations as requested.
  • Maintain filing systems, both physical and electronic, ensuring easy retrieval of
information.

  • Assist in coordinating travel arrangements and accommodations for staff members.

Office Operations:

  • Monitor and maintain office supplies, equipment, and inventory levels.
  • Coordinate with vendors and service providers for office maintenance and repairs.
  • Ensure the office environment is clean, organized, and presentable.

Communication and Coordination:

  • Act as a liaison between departments, team members, and clients, relaying messages
and information accurately and promptly.

  • Coordinate and schedule meetings, conferences, and events, including room
reservations, catering, and audiovisual setup.

  • Assist in preparing meeting agendas, taking meeting minutes, and distributing them to
relevant parties.

  • Facilitate internal communication by circulating important announcements, memos,
and updates.


Data Management:

  • Maintain and update databases, records, and contact lists.
  • Assist in the preparation and distribution of internal reports and statistical data.
  • Perform data entry tasks, ensuring accuracy and confidentiality of information.

Correspondence and Documentation:

  • Prepare and proofread various business documents, including letters, memos, and
reports.


Phone No:

Fax No:
P

O Box:
60203, Manama

Kingdom of Bahrain

  • Review and edit documents for grammar, punctuation, and formatting.
  • Assist in drafting and formatting official documents, contracts, and agreements.

Client and Customer Service:

  • Provide professional and courteous assistance to clients, customers, and visitors.
  • Respond to inquiries, resolve complaints, and redirect requests to the appropriate staff
members.


Requirements:


  • High school diploma or equivalent (additional education or certification in office
administration is a plus).

and presentation tools.

  • Excellent verbal and written communication skills.
  • Strong organizational and time management abilities.
  • Attention to detail and accuracy in all tasks.
  • Ability to multitask and prioritize workload effectively.
  • Strong interpersonal skills and the ability to work well within a team.
  • Professionalism, integrity, and a positive attitude.
  • Discretion and the ability to handle confidential information appropriately.

Job Types:
Full-time, Permanent

Application Deadline: 01/12/2023
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