- Full management of executive's schedule for both external and internal sources.
- Organise, prioritise and handle large volumes of Placement & Relationship Management related information, e-mails and telephone calls.
- Coordinate and schedule complex activities to include client meetings, travel, onsite and off-site meetings, and department activities.
- Handle highly confidential and non-routine information.
- General office management, supply ordering, mail processing and attendance recordkeeping.
- Work independently and within the Placement & Relationship Management team on special projects.
- Compose and process general correspondences, e-mails, memos, PowerPoint presentations, and business plans.
- Extensive management of Executive Director of Placement & Relationship
- Management's calendar, email box and contact information.
- Arrange and coordinate all travel arrangements (visas, flights, hotels, car hire etc).
- Manage administrative activities related to processing of payments for department expenses and Executive Director of Placement & Relationship Management's expense reimbursements through Oracle.
- Prepare, store, proof read and coordinate client sales documentation.
- Log client details into a customer relationship management system.
- Maintain documentation for quality audit.
- Communicate with department heads to gather or convey relevant information.
- Organise and file business correspondence and material.
- Organise and keep necessary data and visuals for key meetings.
- Co-ordinate the translation of documents to Arabic or English as required.Perform other administrative projects and administrative duties as required.
- Conduct other duties and special project as required.
- Diploma or degree in office management
- Good skills and knowledge of Lotus notes scheduling, mail and calendar, applicable software programs, and of office machinery and equipment
- At least 2 years of office administration experience in Legal Deaprtment or in Law firm
- Excellent communication skills both written and oral
- Self-confidence and professional demeanour
- Ability to work independently and with high degree of self-checking and direction
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